STATEMENT OF WORK.

The US Embassy is seeking a reputable contractor to provide a 375KVA 415/240V 50HZ sound-attenuated/weatherproof diesel generator rental services for a minimum period of one month, to be renewed monthly up to a period of 6 months, in the Aspen compound located at, plot 3103, Murtala Mohammed Expressway, Mpape Abuja.

GENERAL REQUIREMENT

The cost proposal shall include the cost of all labor, material, tools, equipment, workers/equipment mobilization, description of work to be completed, a quote for completion of all work, a schedule for completion of all work and demobilization, engineering and supervision required to furnish, install and complete the work in accordance with the Contract Documents.

The Contractor shall carry out the work as per the actual onsite inspection and measurements, compliance with specifications set forth herein and local and international standards for generator installation works and technical directions issued by the United States Government (USG) representative designated as Contracting Officer’s Representative (COR).

The contractor shall make an advance access request for its personnel, materials, equipment and vehicle for USG approval and all contractor’s personnel required photo IDs to access the USG compound.

The Contractor shall schedule all work under this project during normal Embassy business hours which are defined as 7:30am to 4:30pm Monday to Thursday and 7.30am to 1.30 pm on Friday, excluding holidays, unless approved in advance by the Contracting Officer’s Representative (COR). A minimum of 48 hours prior notice will be required from the contractor for any extra work hours/days.

The contractor is responsible for verifying all dimensions, material quantities and existing conditions prior to submitting a quote and during the project. All potential changes to the contract must be reported to the COR for evaluation and consideration for contract modification. Contractor shall not perform any work other than stated

in the scope herewith unless he receives a written approval for change from the contracting officer (CO) through the COR.

The contractor must abide by all necessary safety requirements of United States of America such as the Occupational Safety and Health Administration (OSHA) codes and regulations and/or local safety guidelines hereby incorporated by reference and compliance with whichever is most stringent. All Personal Protective Equipment PPE required for the subject job such as safety helmet, gloves, shoes, jackets, belt etc. and any other safety related items as required shall be provided by the Contractor to its sub-contractors/employees/workers. The Contractor shall execute lock-out-tag-out procedures and put-up necessary safety related signs, barricade, safety nets/covers etc. as necessary for safe and sound execution of its performance under the subject Contract. The U.S Government is not liable for injuries or provision of required safety equipment. USG reserved the right to issue stop work orders in the event that relevant safety standard is observed being violated.

The contractor shall coordinate the work schedule and advance notice must be given to the COR prior to any unavoidable power shutdown to the compound and shutdown durations should be reduced to the maximum extent possible. Work areas shall be cleaned up and debris disposed of same day they are generated.

Any proposed changes or additional requirements of potential impact to the contract cost/time discovered course of the work shall be reported in writing to the COR.

The contractor must ensure that all materials to be used are in conformance to the product/materials samples presented in the approved submittals and bill of quantities reported in writing to the COR. All materials to be used for the contract must be presented for inspection.

Any materials replaced must be handed over to the COR. Submittals of samples and Product Data (PD) for all materials input to the project execution must be preapproved by the COR unless otherwise noted.

SCOPE OF WORK (SOW)

The successful contractor shall provide all supervision, labor, tools, equipment and material to safely transfer the 375KVA rented generator from the contractor’s site to US Government residential location at plot 3103, Murtala Mohammed Expressway Mpape, Abuja. Prospective contractors are required to participate in a site inspection which will be scheduled in the solicitation process. The contractor shall also be responsible for the removal of the rented generator from the US Government compound upon expiration of the contract period.

The generator is required to be in a good working condition and the running hours on the generator prior to delivery to site shall not exceed 5000 hours. The contractor shall place the rented generator at a predetermined position to be identified during the site inspection, and the installation of the generator shall be carried out by the contractor including but not limited to electrical connection, diesel pipe connections and exhaust pipe extension.

The contractor shall warrant that upon notice to proceed, the generator is delivered to Aspen compound, installed and fully functional within 24 hours. The generator is required to be connected to the automatic transfer switch in a ready mode. It should start and run automatically in the event of utility power failure and shutdown automatically and ready at all times when utility power is available.

The contractor is required to furnish all tools and materials needed for preventive maintenance or repairs.

A maximum of 8 hours shutdown time is allowed at each interval for preventive maintenance work on the generator. The contractor is required to provide alternative power backup if the maintenance work or repair exceeds 8 hours or an equivalent amount will be deducted from the contract sum on pro-rated basis.

The contractor shall be responsible for all preventive maintenance and repair work on the generator throughout the duration of the contract period. The contractor is required to deliver and install the generator in Aspen compound not later than 24 hours after Notice to Proceed. The generator shall be commissioned and tested on load by the contractor in the presence of the Embassy representative.

The Embassy reserves the right to terminate the contract at any time within the contractual period. The contractor shall submit invoice to the Embassy monthly until the services are no longer required.

Rental Period: one month. End of Statement of work